23 Better Ways to Say 'Looking Forward to Hearing from You' and How to Use it Correctly

You’ve probably typed “looking forward to hearing from you” more times than you can count. It’s polite, safe, and familiar, but it’s also overused and can feel a bit dull if you’re writing multiple emails a day.

In fact, according to a Boomerang study, emails with more personalized closing lines like “eagerly awaiting your response” or “can’t wait to hear from you” had reply rates up to 25% higher than those with generic endings. Whether you're saying “to hearing from you”, “i look forward to”, or “please keep me informed”, the way you wrap up matters more than we think.

This guide shares 23 better ways to say “looking forward to hearing from you”—plus when and how to use them without sounding too formal, too casual, or too robotic.

What Do You Mean by 'Looking Forward to Hearing from You'?

The phrase “looking forward to hearing from you” is a polite way to end a message, usually meant to invite a reply. But sometimes it feels vague or overused. You might say it out of habit without thinking if it actually fits the tone or sign off you need.

In emails, phrases like “i hope to hear”, “thank you for your” time, or even “let me know if” you have any questions can be clearer. Also, using “a call to action” like “please keep me informed” or “you need to respond by Friday” often works better.

These small tweaks can help the recipient understand what you really expect—and that’s more useful than sticking to a default.

When to use “Looking Forward to Hearing from You”.

Use “looking forward to hearing from you” when you're expecting a reply—not just out of habit.

Here’s when it fits naturally:

🟢 You’ve asked a clear question
If you've included details like a medical history request, a psychological evaluation requirement, or confirmation on retrieved eggs, you expect a response. This phrase helps nudge them.

🟢 The recipient is familiar
When writing to someone already aware of your donor egg banks search or discussing ovarian stimulation, this phrase keeps the tone warm yet professional.

🟢 You’ve laid out next steps
After explaining the egg retrieval process or sharing info about fertility clinic options, ending with this phrase can show you're open to continuing the conversation.

🟡 Be cautious if the message is one-sided
If you’re just sharing info about assisted reproductive technology or egg bank policies, then phrases like “please keep me informed” or “let me know if you have any questions” may be more direct.

Tip: According to a 2023 Email Analytics report, emails ending with polite closings like “looking forward to hearing from you” had a 17% higher reply rate than those with no clear closing at all.

How to Use it Correctly - Grammatical Explanation

The phrase “looking forward to hearing from you” might seem simple, but it’s easy to get the grammar wrong if you're not careful. One of the most common errors is using “hear” instead of “hearing.” Here’s why that matters:

The word “to” in this phrase is a preposition, not part of the infinitive verb. And in English, prepositions are followed by gerunds—which means you need the -ing form of the verb. That’s why “hearing from you” is correct, while “hear from you” isn’t.

Writers also sometimes break grammar rules by removing the subject, doubling up forms like “I’m I’d love to hear”, or skipping key words in a sentence. Even polite phrases like “appreciate your quick response” fall flat without a subject like “I.” These small slips can confuse the reader or make your email feel rushed.

Common Errors vs Correct Usage:

Taking a second to double-check small things like verb form or sentence structure will help you write with more clarity and confidence.

“Clarity in communication is key to action.” – Susan Cain, Author & Communication Expert

23 Better Alternatives to 'Looking Forward to Hearing From You'

Below are 23 natural, clear, and polite alternatives you can use instead of the usual "looking forward to hearing from you." Each comes with a quick explanation and a simple, real-life example to help you choose the right one.

1. Eagerly Awaiting Your Feedback

This phrase sounds polite and shows you genuinely care about the other person’s input.

• Example: Eagerly awaiting your feedback on the attached draft so I can move ahead.

2. Anticipating Your Prompt Response

This is useful when you need a quick reply without sounding too pushy.

• Example: Anticipating your prompt response so we can finalize the dates.

3. Looking Forward to Your Reply

A simple variation that avoids repetition but keeps the same tone.

• Example: Looking forward to your reply on the next steps.

4. Excited to Hear Your Thoughts

Casual yet enthusiastic, great for creative or collaborative emails.

• Example: Excited to hear your thoughts on the campaign ideas we discussed.

5. Hope to Receive Your Feedback Soon

This one is straightforward and good for formal conversations.

• Example: Hope to receive your feedback soon on the revised agreement.

6. Awaiting Your Valued Response

This emphasizes that you value their opinion, often used in service-oriented emails.

• Example: Awaiting your valued response to proceed with your order.

7. Keen to Discuss Further

Ideal when you're trying to continue a conversation.

• Example: Keen to discuss further after your initial thoughts.

8. Expecting Your Insightful Feedback

Best when you're asking someone whose opinion you highly respect.

• Example: Expecting your insightful feedback on the proposal shared yesterday.

9. Ready for Your Input

Short and confident, good for decision-making conversations.

• Example: Ready for your input before we send this to the client.

10. Anticipating Your Update

Perfect when you’re following up on something already discussed.

• Example: Anticipating your update on the task status by Thursday.

11. Waiting to Move Forward Together

Good for team collaborations or group projects.

1. Example: Waiting to move forward together once your side is set.

12. Eager for Your Perspective

Use this when you’re genuinely interested in the other person’s view.

• Example: Eager for your perspective before finalizing the design.

13. Looking Ahead to Your Response

A slightly more formal version with a positive tone.

• Example: Looking ahead to your response on the revised plan.

14. Hopeful for Your Reply

Soft and gentle, ideal for follow-ups.

• Example: Hopeful for your reply before the weekend so we can plan accordingly.

15. Awaiting Your Considered Feedback

Shows you’re expecting a thoughtful reply, not just a quick yes/no.

• Example: Awaiting your considered feedback after reviewing the full document.

16. Anxious to Hear Back from You

A little more emotional—use it only when you truly feel this way.

• Example: Anxious to hear back from you regarding the interview schedule.

17. Ready to Hear Your Thoughts

Neutral and direct. Good for keeping things simple.

• Example: Ready to hear your thoughts whenever you’re free.

18. Waiting on Your Feedback

Casual and works when there’s already an expectation in place.

• Example: Just waiting on your feedback to wrap this up.

19. Excited for Your Response

Adds energy and interest, especially useful in team or creative settings.

• Example: Excited for your response after the demo.

20. Anticipating Your Prompt Reply

Like #2 but slightly more formal.

• Example: Anticipating your prompt reply so we can confirm the schedule.

21. Looking Forward to Our Next Steps

Great after a productive meeting or planning session.

• Example: Looking forward to our next steps after today’s discussion.

22. Can't Wait to Get Your Feedback

Friendly and casual, but make sure it fits your relationship with the reader.

• Example: Can’t wait to get your feedback on the mockup!

Tip: Use sparingly in professional emails unless you know the recipient well.

23. Hope to Hear from You Soon

A classic sign-off, but still effective when used appropriately.

• Example: Hope to hear from you soon—feel free to reach out if you have questions.

According to a 2023 study by Boomerang, emails that included a clear and polite closing line like "Hope to hear from you soon" or "Looking forward to your reply" received response rates up to 25% higher than those that ended abruptly or too vaguely.

Best Practices for Professional Email Sign-Offs

A well-written sign-off is more than just polite—it shapes how the reader feels about the message and what they do next. Here’s how to write one that works:

1. Match the Tone to the Professional Setting

• Your email tone should match your audience. If you're writing to the recipient in a formal business context, don’t say “can’t wait to hear from you.” Instead, try "i appreciate your quick response"—but only when it feels genuine.

2. Be Clear and Direct

• Avoid being vague. Instead of saying “to the right person,” say who exactly needs to respond. Use a call to action like "please keep me informed" or "you can reach me directly by Friday."

3. Encourage Immediate Response

• Use phrases like “i’d love to hear from you” or "looking forward to hearing from you" to invite timely replies. But avoid stacking phrases like “i’m i’d love to”—that’s a grammatical slip.

"The best messages end with clarity, not pressure." — Mignon Fogarty, Grammar Girl

4. Keep a Friendly Tone

• Phrases like "let me know if you have any questions" or “hope to hear from you soon” sound polite without being stiff. Just avoid robotic phrases or anything that feels like a template.

5. Ensure Grammatical Correctness

• Mistakes like “to i look forward” or using “to hear your feedback” instead of “hearing your feedback” can reduce credibility. Keep it simple and clean.

6. Open the Door for Further Communication

• Say something like "i appreciate your response and look forward to continuing this". It’s about giving the other person space to reply without pressure.

7. Specify Next Steps When Applicable

• If there’s something to be done, say so. Instead of a vague “thank you,” use “you can send your final input by Thursday.” It helps move things along.

According to a study by Grammarly, emails with clear sign-offs had a 14% higher response rate than those with unclear endings.

Tip: A clear sign-off doesn’t need to be fancy. It just needs to feel natural.

Common Mistakes to Avoid

Even with good intentions, small mistakes in your sign-off can weaken your message. Here are the most common errors to avoid:

1. Misusing Commas

• Commas are often placed incorrectly in phrases like "looking forward, to hearing from you." That small pause can confuse meaning. It’s best to keep the phrase smooth and clean: looking forward to hearing from you.

2. Inappropriate Use of Informal Language

• While phrases like "can you let me know?" or "you want to get back to me?" may sound friendly, they can feel too casual depending on the reader. Especially avoid slang in formal settings.

3. Using Phrases That Feel Incomplete

• Don’t end your message with “this article” or "your timely response" without finishing the sentence. These feel abrupt and may confuse the recipient. Instead, add clarity like “I’d appreciate your timely response to schedule next steps.”

“Good communication is as much about clarity as it is about courtesy.” — William Zinsser

4. Mixing Up Sentence Structures

• Watch out for phrases like “look forward to hearing” when it lacks the subject. A simple “I look forward to hearing from you” is better. Also avoid awkward combinations like "i'm looking forward to see" or "at your earliest convenience" used without context.

5. Leaving Out the Reader’s Role

• Don’t forget the recipient’s involvement. For example, “you have a deadline to review the draft” works better than vague hints. Be clear about expectations.

6. Using Overused Templates

• Phrases like "if you want to discuss" or "this article will help you" can feel generic. Personalizing your close—even slightly—can improve engagement.

According to a 2022 Preply survey, 63% of professionals said unclear email closings led to missed or delayed responses.

Keep it clean, polite, and clear. That’s what gets results.

FAQs

1. Why should I consider alternatives to "Looking Forward to Hearing from You"?

For a few reasons, using alternatives can prevent your emails from sounding repetitive or impersonal, and allows you to tailor your sign-off to better match the tone of your email, the nature of your relationship with the recipient, and the specific context of your communication.

2. Can using different email sign-offs really impact the response rate?

Yes, customizing your email sign-off can positively impact response rates. A sign-off that is more aligned with the content of your email and the expectations for the response can make your message more engaging and encourage a timely reply. For example, "Anticipating Your Prompt Reply" might prompt quicker feedback than the standard phrase.

3. Are these alternatives suitable for all types of professional emails?

While most of the alternatives provided are versatile, it's important to choose a sign-off that is appropriate for the level of formality of your email and your relationship with the recipient.

Some options may be better suited for more formal communications, while others might be ideal for less formal or more collaborative contexts. A few examples include using "Awaiting Your Considered Feedback" for formal requests or "Eager for Your Perspective" in collaborative settings.

4. How do I choose the best alternative for my email?

Consider the purpose of your email, the urgency of the response you need, and your relationship with the recipient. For instance, if you're seeking immediate feedback, "Anticipating Your Prompt Reply" might be more suitable. If you're aiming to foster a sense of collaboration, "Eager for Your Perspective" could be a better choice.

5. Can I use these alternatives in emails to people I don't know well?

Yes, many of these alternatives are crafted to be polite and professional, making them suitable for communication with new contacts. However, it's advisable to lean towards more formal options when emailing someone you don't know well.

6. Is it correct to say 'looking forward to hear from you'?

Grammatically, the phrase "looking forward to hear from you" is incorrect. The correct form is "looking forward to hearing from you." The phrase "looking forward to" should be followed by a noun or a gerund (a verb ending in -ing that functions as a noun).

7. How to professionally say 'looking forward to hearing from you'?

Looking forward to hearing from you" is already a professional way to express anticipation of future communication. It's suitable for business emails and formal messages where you expect a response or confirmation.

8. What is a better sentence for 'looking forward to hearing from you'?

If you're seeking a more varied expression, you could use "I eagerly await your response" or "I anticipate your reply with great interest." These variations convey a strong expectation and respect for the forthcoming communication."

Conclusion

Before you hit send, take a second to look at how you’re signing off. A small change, like swapping “looking forward to hearing from you” with something clearer or more personal, can make your message feel more thoughtful.

You've now got 23 solid alternatives, plus tips on when to use them and how to avoid the usual slip-ups. The goal isn’t to sound clever, it’s to sound like you, while still being polite and professional. So next time, pick a phrase that fits the moment and feels natural. That’s how you leave the right impression.