Set Gmail Follow Up Reminder to Close More Loops (and Sales)

You check your inbox, spot an important email, think “I’ll reply later”—and boom, it’s gone. Buried under 83 newsletters and two emails from your gym.

Picture this: that crucial message slips further down your inbox as new emails pile up, making it even harder to find and respond in time. Sound familiar? You’re not alone.

A 2023 Superhuman survey found that 34% of professionals miss follow-ups because of inbox overload. Remembering to follow up is a challenge for many professionals, especially when important emails get lost in the shuffle.

In this article, you’ll learn how to set a Gmail follow up reminder in seconds—so you stop losing deals, deadlines, or second interviews just because you forgot to hit “Send.”

Hope this message finds you well. Looking forward to helping you stay on top of every email follow-up game without missing a beat.

What is a Gmail Follow-Up Reminder?

A Gmail follow up reminder helps you stay on top of important emails. It tells you when it’s time to follow up on a message—so you don’t miss replies or forget to check in.

A gmail reminder can also be used for general tasks, not just follow-ups, helping you manage and schedule notifications within Gmail. An email reminder can help you keep track of important messages and deadlines.

Why Follow-Up Reminders in Gmail Matter

1. Keeps Important Conversations from Slipping Through

Your inbox can get crowded fast—newsletters, updates, and random offers stack up daily. The average professional receives over 100 emails a day—reminders help you keep up. In all that mess, it’s easy to forget one important email.

That’s where a Gmail follow up reminder helps. When you snooze or set a reminder, Gmail brings that message back at a specific time—right when you’re ready to act.

2. Crucial for Sales, Hiring, and Client Communication

If you're in sales, recruitment, or customer support, timing matters. Forgetting to follow up could mean losing a deal, a strong candidate, or a loyal client.

Gmail reminders help you respond when it counts. Whether it’s checking in with a lead or confirming interview details, reminders make sure you're always on top of your game.

3. Helps You Close More Sales with Less Time Spent

Instead of keeping track of every reply or reminder in your head, use tools like Right Inbox to schedule follow ups.

You can save time, reduce stress, and spend more energy on actual conversations. No more digging through your inbox to find that one thread—let Gmail and the reminder feature do the work.

4. Supports Mental Focus and Boosts Productivity

Setting up follow up reminders in Gmail is a game-changer for your mental focus and productivity. Instead of juggling dozens of tasks in your head or worrying about missing important conversations, you can let Gmail handle the reminders for you.

This means you spend less time stressing about what you might forget and more time actually getting things done.

5. Supports Mental Focus and Boosts Productivity

Studies show that task switching kills focus. Constantly thinking about what to reply to next slows you down. With follow-up reminders, you set it once and forget it.

Your brain gets to relax, and you get a gentle nudge exactly when you need it. That’s how you boost productivity without extra effort.

6. Prevents Missed Opportunities

Let’s face it: we all forget sometimes. Whether it’s replying to a prospect, answering a client, or rescheduling a meeting—missing that follow-up can cost you.

A reminder email keeps things moving. You stay in control, hit deadlines, and don’t lose out on more sales just because a thread slipped past you. Reminders also help you track which emails haven’t been responded to, so you can follow up at the right time.

How to Set a Gmail Follow Up Reminder (Step-by-Step Guide)

1. Open Gmail and Find the Message to Follow Up On

• First, open Gmail on your computer or phone.
• Look for the important email you don’t want to lose track of.
• Click the message to open it.
• Need help finding it? Use the search bar to quickly get to the right conversation.

Tip: If you don’t have a Gmail account yet, you’ll need to create one. It’s free.

2. Click the Snooze or Clock Icon

• Hover over the email in your inbox.
• You’ll see a clock icon on the right. That’s the reminder feature called “Snooze.”
• Click it. Gmail will ask when you want to be reminded.

This is great for sales reps, freelancers, or anyone juggling too many tasks at once in their professional life.

3. Pick a Date and Specific Time to Be Reminded

• Choose a preset option (like “Tomorrow” or “Next Week”) or click Pick date and time.
• Select the specific time when you want the message to come back to your inbox.
• Gmail will hide it and bring it back at that exact moment—no need to set calendar alerts or send yourself a reminder email.

You can also sync it with Google Calendar for extra tracking.

4. Use Google Calendar for Custom Reminder Emails

If you want more control over when you’re reminded, try using Google Calendar. It’s easy to connect it with your Gmail account.

• Open the email and click the three-dot icon > “Create event.”
• It will open Google Calendar with the email attached.
• Add a title, set the date and specific time, and turn on notifications.
• Add extra details like a follow-up goal or notes about the prospect or client.

Great for handling important deadlines, immediately setting reminders outside your inbox, and making sure you don’t forget.

5. Add Reminder Notes to Stay Organized

Sometimes you just need to remember why you need to follow up. That’s where notes come in.

• With Right Inbox, you can add a note to an email thread.
• It helps you remember the client’s last question, a product issue, or the next action item.
• These notes are only visible to you.

Keeps important conversations clear without sending extra emails.

6. Confirm If Your Email Reminders Are Set

Before you move on, always double-check that your gmail follow up reminder is active.

• Go to your inbox or calendar and confirm you see the scheduled item.
• If you used the reminder feature in Gmail, look in the “Snoozed” tab.
• If you used Google Calendar, check for the event and its notification setting.
• For Right Inbox, open the extension panel and review your scheduled reminders.

This quick check helps you save time, feel in control, and avoid last-minute panic.

3 Easy Ways to Send a Reminder Email in Gmail

1. Manual Reminder with Google Calendar

Google Calendar lets you turn any email into a custom event with a built-in reminder.

How to do it:

• Open Gmail and find the message you want to follow up on.
• Click the three-dot menu at the top and select “Create event.”
• This will open Google Calendar with the email info already added.
• Choose a date, a specific time, and add a notification.
• You can also include notes like “Call back this client” or “Send updated offer.”

2. Use Gmail’s Snooze Feature to Resurface Emails

Snooze is a built-in reminder feature that hides an email and brings it back later.

How to do it:

• Open Gmail or go to your inbox.
• Hover over the email and click the clock icon.
• Pick a time or use Pick date to set your own.
• The email will vanish for now and reappear at the right time.

3. Add Reminder Notes with Right Inbox Extension

Right Inbox is a Gmail add-on that adds extra tools like reminder emails, notes, and helps you write emails auto follow up emails. You can also schedule and send emails automatically as part of your follow-up process.

Additionally, Right Inbox lets you track links in your follow-up emails, so you can easily see when recipients click your links and engage with your messages.

How to do it:

• Install Right Inbox (it works with any gmail account).
• Open an email and click “Add Note” or “Send Later.”
• You can write reminder notes or set the email to send again if there’s no response.

How to Set Up Gmail Reminders on Different Devices

1. On Mobile (Gmail App for Android & iOS)

How it works:

• Open the Gmail app on your phone.
• Find the message you want to come back to.
• Tap the clock icon (this is Gmail’s reminder feature).
• Choose a time like “Tomorrow” or tap “Pick date & time.”
• Gmail will remind you by sending the email back to your inbox at that moment.

This is great for setting quick reminders while you’re on the move or between meetings.

Tip: Make sure your app is the latest version so everything runs smoothly.

2. On Desktop (Gmail Web Interface)

How it works:

• Go to gmail.com and open Gmail on your browser.
• Hover over any important emails you need to follow up on.
• Click the small clock icon next to the message.
• Choose a preset time or click Pick date to customize it.
• The email disappears—but don’t worry—it comes back exactly when you need it.

Great for managing follow-ups during your workday, especially if you use Gmail at your desk to manage your data.

You can also use Google Calendar to turn that email into a scheduled event. This helps with tasks, notes, and longer reminders.

3. Sync Across Devices

When you snooze an email, it connects to your gmail account, not just your device.

Here’s what that means:

• Set a reminder email on your phone → see it later on your laptop.
• Any reminder you set with Gmail or Right Inbox stays in sync.
• You’ll never lose a reminder, no matter where you open your mail.

Perfect for anyone who uses more than one device daily—like most of us do.

How to Stay on Top of Important Emails and Deadlines

1. Set Email Reminders for Key Threads: If a message is important, don’t risk forgetting it. Use the reminder feature in Gmail to snooze the message. Or use Right Inbox to send a reminder email at a specific time. You can even set it to remind you only if there’s no response. These tools were created to help users stay organized and never miss a follow-up. Adding a clear subject line also helps make sure your reminder stands out.
2. Organize Your Inbox with Labels and Notes: Labels help sort your important conversations fast. Create labels like “Follow Up,” “This Week,” or “Deal Pending.” Add private notes using Right Inbox to remember context.
3. Review Your Follow-Up Tasks Weekly: Take 10 minutes each week to check snoozed emails and reminders. Look through your calendar and gmail reminders. Use a checklist if needed.
4. Schedule Time Blocks to Process Email: Set daily or weekly blocks just for emails. During that time, go through unread, flagged, or reminded emails. Don’t multitask—focus only on clearing your inbox.
5. Use Filters to Surface High-Priority Messages: Use Gmail’s filters to automatically flag messages from certain people or with certain keywords. Filter for words like “urgent,” “quote,” or “follow up.” Pair this with your gmail follow up reminder system for extra power.“ Use filters to surface emails that matter most, like those from your top clients or prospects.

FAQs: Gmail Reminders, Follow Up Tools, and More

1. Can Gmail Remind Me to Send an Email Later?‍

Yes. You can use the gmail follow up reminder feature in a few easy ways. One simple way is to click the clock icon and pick a specific time and date. Gmail will bring the message back to the top of your inbox when it’s time. You can also use Google Calendar or tools like Right Inbox to send email reminders later.‍

2. What’s the Best Way to Send Follow Up Emails from Gmail?

The best way is to use a tool like Right Inbox to schedule follow ups automatically. It adds a reminder feature right inside Gmail. You can also use the snooze button to get reminded. This helps you not forget to reply or send follow up emails. It saves time and boosts email productivity.

3. Do I Need a Gmail Account to Use These Features?

Yes, you need a Gmail account. Without one, you can’t access features like set email reminders, snooze, or gmail reminders. These tools are built into Gmail and work best when your gmail is connected to your calendar and other tools.

4. How do I turn off Gmail follow up reminders?

You can stop gmail follow up reminders in your settings. Go to Gmail Settings > General > scroll down to Nudges. Uncheck the box that says “Suggest emails to follow up on.” That turns off automatic reminders.

5. How to generate automatic email reminders?

To do this, use the reminder feature inside Right Inbox or Gmail’s snooze tool. You can also set them through Google Calendar. Just pick a message, click the clock icon, and choose when to be reminded. This helps you stay on top of important conversations and avoid missing a deal.

Conclusion

Using a Gmail follow up reminder with a personal touch is the easiest way to manage conversations automatically and stay on track. With tools like gmail reminders and email reminders, you won’t forget to respond or miss an important thread. Try one example today—set a reminder and see the difference. Need help? Just open Gmail and start with one message and improve your email marketing efforts. It’s simple.

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